Email Archiving was first established to tackle the capacity issues that IT departments were facing, slowing down email servers and disrupting business continuity - through archiving, data could be moved to a secondary storage point, lessening the weight on the email server while also keeping the moved data secure and organised.

Modern email servers have almost unlimited storage, meaning that latency caused by a full inbox is no longer a notable issue, but there are still old and new challenges that make email archiving a solution that majorly benefits businesses of all kinds.

The Business Benefits of Email Archiving banner 

 

1. Regulatory Compliance

Many organisations have specific regulations in place regarding data retention - the continued storage of data - and email archiving can ensure you follow these rules with little active management due to its automation. Failure to comply with these regulations, and show proof of this compliance, can land businesses in a lot of legal trouble, as well as damaging customer trust.

 

2. eDiscovery

When given a formal request to provide information to use as evidence - whether this is for a criminal or civil litigation or for company disciplinary use - businesses need to be able to search for and collect this data quickly. With 90% of eDiscovery challenges including email, this is definitely something that businesses should plan for in advance to avoid wasting time and resources.

 

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Solution Brief: Archiving From Office 365 for Compliance & eDiscovery

 

3. Preventing Data Loss

The leading cause of data loss is accidental deletion by the user themselves, and email servers can contain some highly important data. As email archiving services follow rules put in place by the administrator, you can easily ensure that all emails are stored and preserved automatically upon sending or retrieval to mitigate the risk of future loss.

 

4. Cost Saving

Without an archiving system in place, companies would have to rely on employees to manually archive emails as well as complying with any legal or discovery requests. Not only does this human element add more risk of mistakes taking place, but it is a waste of time, costs, and resources.

 

5. Emergency Restore

Although email archiving does not match up to the restore capabilities of some backup solutions overall, it can still be treated as a backup & restore solution to certain extents. The main difference here is that email archiving can of course only backup emails, so in the event of a network-wide disaster it would not save all of your data, but it would give you the ability to restore any emails needed for system access or court requirements. For the most reliable security solution, these two solutions should really be used together.

 

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Datasheet: Barracuda Essentials for Email Security 

 

About Barracuda's Email Archiving

Barracuda Essentials provides a cloud-based archive of all email communication to ensure that you meet demanding business and legal requirements. It follows the accepted “best practice” approach for compliance by archiving an original copy of every email into a separate immutable store for long term retention and preservation.

On top of this, Barracuda offers apps for Android and iOS that simplify search to ensure messages are found easily even when email services are unavailable. Mobile users can search, download and respond to any email ever sent or received, even if deleted from the server. Because all email is indexed, search is often much faster than typical native mobile email applications and provides a much higher search success rate. Users can forward, reply or resend email to themselves.